HR · demo with sample data
HR in one system, from recruitment to payroll
For industrial groups: vacancies, hires, medical leave, terminations and payroll, with agents that follow up and people who decide.
What it solves
The problem
Filling a vacancy, following up on medical leave or approving a termination depended on someone being available to call, escalate or approve. Information was scattered across a closed payroll system, spreadsheets, paper files, WhatsApp and email; each hire was entered several times, and certificates expired without warning.
What it does
An agent layer that works alongside the payroll system, accounting system, WhatsApp and spreadsheets the group already uses. Three agents follow up on vacancies, medical leave and terminations, set priorities and escalate; fixed workflows (hires, tests, reconciliation) run without AI, and a person makes every decision about an employee.
The result
No critical decision is left waiting for someone, each hire is entered once, and every termination, medical leave case or payroll discrepancy has supporting evidence.
How it looks
Run by the system
It tracks vacancies, medical leave and terminations against their timelines, escalates when no one responds, sends hire information to each system, flags certificates nearing expiration, scores tests and reconciles payroll with accounting to flag only differences above the threshold.
Decided by a person
Who is hired or rejected, when someone on medical leave is cleared to return, the reason and amount for each termination, approval of high-risk vendors and filing of official paperwork.
- Decisions that don't waitAgents follow up and escalate; nothing stops because someone did not respond.
- One-time entryA hire is entered once and reaches payroll, access systems and the bank with its information validated.
- Evidence for every caseTerminations, medical leave and evaluations, each with its document, person responsible and log.
- Payroll by exceptionOnly differences that exceed Accounting's threshold are reviewed.
“This project began with an industrial group where HR decisions waited until someone was available.”
With three business units and staff spread across job sites and plants, filling a vacancy, following up on medical leave or approving a termination depended on a phone call. Data was scattered across payroll, spreadsheets, paper files and messages.
What would it look like in your operation?
We review it with you in 30 minutes using your processes and systems.
